Staff Accountant

Responsibilities

General Accounting

• Prepare monthly account reconciliations and supporting schedules for assigned general ledger accounts.
• Prepare and record journal entries.
• Assist with monthly and annual financial closing processes.
• Prepare prepaid expense, accrual, and other balance sheet schedules.
• Perform bank and investment account reconciliations.
• Monitor daily cash receipts and assist with cash management activities.
• Process and record cash receipts, deposits, and other financial transactions.
• Maintain accurate general ledger records in accordance with Generally Accepted Accounting Principles (GAAP).
• Research and resolve accounting discrepancies and reconciling items.
• Maintain fixed asset records, including acquisitions, disposals, depreciation, and supporting schedules.

Revenue and Membership Accounting

• Record membership contributions, grants, pledges, underwriting revenue, production revenue, and other revenue transactions.
• Reconcile membership and donor database activity to the general ledger.
• Maintain supporting documentation for restricted and unrestricted contributions.
• Assist with pledge receivable reconciliations.
• Assist with the accounting and reporting of fundraising activities.

Accounts Payable and Accounts Receivable

• Assist with processing vendor invoices and payments.
• Review invoices for proper coding, approvals, and supporting documentation.
• Maintain accounts payable records and supporting documentation.
• Prepare customer invoices and maintain accounts receivable records.
• Monitor outstanding receivables and assist with collection efforts as needed.
• Ensure expenditure complies with organizational policies and grant requirements.

Compliance and Financial Reporting

• Assist with grant accounting, reporting, and compliance requirements.
• Prepare financial schedules and supporting documentation for government agencies, grantors, and other regulatory reporting, as assigned.
• Assist with preparation of schedules supporting the annual Form 990.
• Maintain compliance with organizational policies, internal controls, and nonprofit accounting standards.
• Recommend process improvements that enhance efficiency and strengthen internal controls.

Budgeting, Financial Analysis, and Audit Support

• Assist with annual budget preparation and periodic budget reviews.
• Prepare schedules and supporting documentation for the annual financial statement audit and other audits, as applicable.
• Assist auditors by providing requested financial information and supporting documentation.
• Support the preparation of financial analyses, management reports, and other recurring financial reports.

Other Duties

• Maintain strict confidentiality of all financial, employee, donor, and organizational information.
• Cross-train in other accounting functions to provide departmental support and business continuity.
• Participate in special projects and process improvement initiatives.
• Perform other accounting-related duties as assigned.

Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field required.
• Two to five years of progressive accounting experience preferred.
• Nonprofit accounting experience preferred.
• Experience with accounting software such as Microsoft Dynamics SL, Microsoft Dynamics 365 Business Central, Sage Intacct, Blackbaud Financial Edge, or similar ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and financial reporting.
• Understanding of nonprofit accounting, fund accounting, and grant accounting principles preferred.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup functions, and financial reporting.
• Proficiency in Microsoft Office Suite.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple assignments and consistently meet deadlines.
• Ability to work independently while collaborating effectively with others.
• Effective written and verbal communication skills.
• Ability to exercise sound judgment and maintain strict confidentiality.

Working Relationships

Works closely with the Accounting Manager, Chief Financial Officer, Development Department, and other organizational staff to ensure accurate financial reporting and efficient financial operations.

Growth Opportunity

This position provides an opportunity to develop broad nonprofit accounting experience through involvement in the monthly close process, financial reporting, grant accounting, audits, budgeting, and special projects while supporting WEDU's mission of serving the community through public media.

Ready to Join Our Team?

Submit your resume and cover letter to jobs@wedu.org to apply for this position.